User Guide - New Features Summary 

New Features for 2021-8 (August)

Here are a few of the new features:

Theatre:   

  • New "How to Begin" popup forms with instructions on how to create a record in the Costume Pieces, Props/Sets,etc.

  • Can't remember what you checked out or in recently ? There is a new "Activity Report for Checkouts / Check-ins".  Enter the in the dates you want to check and see all the items checked out, checked in or sent to the cleaners.

  • On the Receipt No Fees and Current Checkout  Receipt/Invoice reports the total Replacement Costs will be listed for all items not returned.

  • The "Scripts" module will no longer be included in the Elite Database software.  The price of the Elite database will not be increasing (see notes on price increases).  The Scripts and Sheet Music databases will be available as Add-ons ($50 each).

  • New Search option to search Costume Name and Description at one time.  New Search option to search Props/Set Name, Description and Materials at one time.  New Search option to search Jewelry by Name and Description.

  • New Table for Costume Pieces, Props/Sets, Wigs and Jewelry - "Source".  You can write the source of the item in the Source field or take it off a Drop-Down List.

  • The Individual or Organization for a Checkout or Rental can now be easily changed after the record has been created.

Patterns:

  • Now you can add the PDF files for PDF patterns to the database.  You can view and print the PDF's directly from the database.  You can add 2 PDF's per Pattern record.

Equipment:   (Updating in early August)

  • Can't remember what you checked out or in recently ? There is a new Activity Report for Checkouts / Check-ins.  Enter the in the dates you want to check and see all the items checked out, checked in or sent to the cleaners.

  • New "How to Begin" popup forms with instructions on how to create a record for Lighting, Sound, etc.

Music & Uniform Inventory Databases:

  • Now you add the Books (Scripts) module to check out books, instruction manuals, etc. to your students and employees.  There is an add-on fee of $50 for the Books module.

  • Can't remember what you checked out or in recently ? There is a new Activity Report for Checkouts / Check-ins.  Enter the in the dates you want to check and see all the items checked out, checked in or sent to the cleaners.

  • New "How to Begin" popup forms with instructions on how to create a record for Uniforms, Equipment, etc.

  • On the Receipt No Fees and Current Checkout - Checkout Receipt/Invoice reports the total Replacement Costs will be listed for all items not returned.

Scripts and Sheet Music will be available as Stand-alone databases or as Add-ons for the Theatre or Uniform databases. 

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Theatre Inventory Database - New Features for 2021-2

 

1)  Pattern Inventory Database - New Fields

 

 

You can see from this diagram the changes to the form:

 

1)  The Category and Time Period fields have moved.

2)  New Fields have been added for Designer Name, Envelope, Cut/Uncut Pattern, Vender and Date Added to the Collection.

 

The Search options have also been expanded:

 

 

You can search by Designer and Vendor - plus look for Pattern records that are missing the Pattern Company, Time Period, Category, Country and Designer.

 

2.  Props/Sets - New fields - Height, Width, Depth, Weight

 

The options for listing the size of a Prop/Set piece has expanded to include Height, Width, Depth and Weight.

 

 

The reports of Props/Sets by Category, Type and Item have been updated to include the Height, Width and Depth.

 

 

3)  Print out contents of the Utility Lookup Tables for Costume Pieces, Props/Sets and Patterns

 

 

You may print out the contents of the Lookup tables to help you edit them and know what is in the list.

 

1.  Go to the Utilities menu (Costume Pieces, Props/Sets or Patterns)

2.  Select Print Utility Table Values

3.  Pick the tables you want to print

4.  Click on Print Report

 

4)  Change the order of the Tabs on Costume Pieces and Props/Sets

 

You can change the order of the tabs on the Costume Pieces and Props/Sets forms.

 

 

1.  Go to the Utilities Menu

2.  Select Change order of Tabs

3.  Change the 'Sort Order' for the tabs

4.  Click on Update and Close

5.  Go to the Costumes Pieces (or Props/Sets) form to see the change.

 

 

 

5)  Export Costumes to Excel - A new export of limited fields has been added to the Utilities menu to export some of the fields to an Excel spreadsheet that can be loaded on the web.  See this webpage for more information:  https://www.support.costumeinventory.com/excel-test.  Contact us for more information.

 

 

6)  The Theatre and Props-Only databases have been updated to work in the 32 bit and 64 bit environment.  They will also work in the MS Access Runtime - with some limitations.  The Runtime will not permit you to rotate photos or use some of the memory saving tools that run in the background.

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